Contact volunteer@southbayprep.org if you're interested in volunteering.

South Bay Prep Phase I Action Teams

Volunteer Team

• Volunteer Team Leader (Highest Need!)
• Get information from each potential volunteer about his/her professional background, skills, interests, etc.
• Use Groupery to track volunteer experience, interests, and what they are working on
• Keep track of which volunteers are working on what tasks
• Follow up with volunteers re. progress on tasks.
• Coordinate between volunteers and board.

Development Team

• Identify local foundations that offer grants that might fit SBP’s mission using FCSearch
• Research identified local foundations to find out what is required to apply for a grant.
• Prepare grant applications
• Investigate if a separate nonprofit corporation (a foundation) needs to be set up to serve as our fundraising arm
• If a foundation needs to be set up, various tasks: draw up bylaws, incorporation process, 501c3 application, need board members for foundation.
• Start creating plan for fundraising events
• Coordiante with Marketing Team on branding and outreach to donors

Postsecondary Partnerships Team

• Create a list of local colleges, universities, and community colleges.
• Explore one of the listed institutions to identify contact people/departments for recruiting teachers, partnering for educating SBP students (e.g., project mentors, concurrent enrollment in college courses while at SBP), and establishing a relationship with the admissions office.
• Contact one person/department to begin establishing connection/partnership.

Business Partnerships Team

• Research what are high priority jobs/industries in this area that will need workers in the future (e.g., through Workforce Investment Board).
• Make a list of local companies in high priority areas that might be interested in partnering with SBP (e.g., internet research, contact Chambers of Commerce).
• Research one local company to identify appropriate contact person/people at the company.
• Each contact one company to begin establishing a partnership for educational (e.g., project mentors, internships) and financial support.

Community Service Agency Partnerships Team

• Make a list of local community service agencies that might be interested in partnering with SBP (e.g., internet research, contact umbrella organizations such as United Way).
• Each research one local agency to identify appropriate contact person/people at the company.
• Each contact one agency to begin establishing a partnership for educational support (i.e., opportunities for our students to do community service projects).

Marketing Team

• Keep web site up to date
• Create newsletters and announcements
• Branding of SBP
• Create publicity materials for SBP

Student Recruiting Team

• Set up recruiting events at venues where South Bay Prep could recruit to reach diverse/target student population
• Keep contact list up to date (e.g., add people who sign in at meetings or other recruiting events).
• Recruiting Meeting Coordinator
• Enrollment Coordinator
• Lottery Coodinator
• Coordinate with other area charter schools to recruit cooperatively – e.g., set up a charter school enrollment fair (like a college fair).

Staff Recruiting Team

• Keep web job postings up to date/refreshed
• Create Hiring Committee
• Set-up and coordinate Interview sessions
• Work with Search Consultant

Facilities Team

• Work with Architect.
• Work with Planning volunteer
• Tour potential facilities with realtor
• Manage TI projects

Finance Team

• Partner with local banks
• File SBP’s tax return (nonprofit, tax-exempt)
• Work with EdTec on budget
• Coordinate with Development and Recruiting Teams to ensure up-to-date budget